Any business knows that productivity is key to growth, let alone staying afloat. Whether you are talking about a production line, a traveling salesperson, and yes even your office space; productivity is going to be the main driving factor which will allow your business to not only stay in business, but also experience growth year over year, month over month.

Here we are going to describe 23 ways to improve office productivity which will in turn allow you to realize higher profits, more output, and less money being wasted to lost productivity.

First on the list? Improving office productivity through computer applications:

Science proves that taking more breaks allows us to be more productive.

How does that work if we technically will have less “work time” by taking all these breaks?

It gives us time to collect our thoughts, time to let our mind roam, and even some time to talk and bounce ideas off of others.

So, instead of making employees hate working because you limit them to one break a day; let them take a short one every hour or two and watch the ideas and productivity outputs increase!

Not only should you be organizing your desk, but also the entire office.

A cleared out area allows for a clear mind to work at much higher levels of clarity. Whether you have a cubical office design or a more open concept; requiring all areas of the office to be clear on either a weekly or daily basis should be a must.

Sure, not everyone likes to clear. But, if you give employees 10-15 minutes to clean their area at the end of every day I’m sure most people will be happy to do so (especially if you explain it is part of your initiative to improve productivity in the office)!

Some people have a habit of checking their email every 10 minutes while they are waiting for someone important to get back to them.

In reality, the likelihood of them replying back right away even if you get back to them quick is slim. On top of that, it seems down right desperate.

By implementing 2-3 time periods (again, depending on the department) that people should check their email; you will end the constant refreshing of email pages by a lot of your work force. This allows people to get back to work and pay much more attention to their work at hand.

There can be multiple things wrong with your lighting system that might be throwing off people in the office.

First of all, if you have fluorescent lights then you might just have a few (or a lot) of lights in your office that flicker or even worse, buzz. This can cause eye stress, annoyance, and a general distraction.

On top of that, you may have either an under-lit or over-lit office. Both are bad, and it’s up to you to find the optimal light output for your office. This can be done by surveying employees on your lighting system and going from there.

Lastly, low quality light can be an issue. An easy way to not only improve the quality of light but also get rid of flickering and buzzing light issues is by upgrading your reduce your energy usage by up to 30% or so. Sounds like a win-win situation here!

Not only will they help with productivity, but they will also clean the air of toxins which will keep the air fresh and not-so-stuffy.

Stop making it so difficult to get around. Make it easy to get to the bathroom, to the trash, or even to an outlet.

Time is money, and if people are having to spend time just to get to the most basic things you aren’t setting up your office for success (literally).

Using office design to increase productivity can be difficult, sure. But it doesn’t have to be all that complex. You could even get some people together to brainstorm what could be done to best optimize the space you have to best serve efficiency in the office. So while there will never be the “best office design for productivity” hack or tip (due to all offices being different), you can always use some general guidelines and common sense to help you out.

Wherever the noise may be coming from, while it may not effect everyone it may be effecting some people.

Now, this can be an easy fix if the noise is coming from within the office. To solve this issue, all you need to do is address the area of concern and fix it. But, what if the noise is coming externally on a frequent basis?

Well, you can do either of two things. Firstly, you can try to address or confront the external noise producer and see if there is anyway for it to stop at least during your time of work. If that doesn’t work, then you might need to install sound proofing technology into your walls. This can get pricey sure, but you’ve got to weight the benefits of having less noise in the office versus the cost it is going to be to make the upgrade.

Although you might think that you won’t be able to get everything in if you shorten meetings, you would be mistaken!

In fact, having shorter meetings make them much more focused and thus; more productive. Even if you have two meetings over one a week because they are shorter, it is much better to have two 10 minute meetings over one 30 minute one that lacks purpose.

On top of that, do you really need to have a meeting? Or, are you just holding meetings to “have a meeting?” If it is the latter, try scheduling meetings only when they are needed, rather just out of habit.

Looking for ways to motivate the office into getting stuff done? 43Folders.com and it’s a simple concept: work for ten minutes, break for 2, then repeat this 5 times (or an hour).

You might say, “are you mad?! No way I’ll let my employees take a break every 10 minutes.” But here it out…

Maybe you shouldn’t implement this tactic specifically, but make a variation that works for your needs but still allows for productivity to be most optimal. And yes, there will be times when extreme concentration is required for more than 10-20 minutes, and obviously this doesn’t have to be a “set in stone” type deal. Instead, make it a generally accepted practice to partake in such method of break and work balancing.

(We already talked about more breaks in #3, but we thought this hack was worthy of its own).

Have you ever listed a job listing opportunity with one of the qualifications as “multitasking?” If so, you’ve got it all wrong. In fact, you should be listing a qualifications as “the ability to be laser focused on one thing at a time.”

Multitasking Parkinson’s law” in short says that we will fill whatever time is allotted to complete a given task.

Why do you think people with a 3 month deadline to get a presentation done still find themselves struggling to get it ready to go last minute? Because they will fill the entire time they are given to finish it. This goes with any task, and if you shorten the time allotted to finish tasks you will see more getting done because people will work to fill the allotted time given.

This of course can be used too far and not given enough time to get things done with all the proper due diligence required. Finding a good balance of long enough but not TOO long will be difficult, but start looking into deadlines and what exactly defines how far out they get set and start thinking about setting shorter (yet still doable) deadlines.

Studies show that standing will not only improve health, but it will also improve productivity. Focus goes up and thus more work can get done.

call center workers showed that pollution in the office reduced productivity levels. As you can imagine, pollution is a major issue in a lot of places, especially in bigger cities.

When you’ve got a camera, and you’ve got action, but you’re missing the lights, you’re at an extreme disadvantage as a videographer. Or a photographer, for that matter. Don’t worry. I’ve been there. In fact, until yesterday, I was just like you. Not anymore. Now I have lights! Check out this video to see how I made a DIY lighting kit on a budget.

As you can see, it doesn’t take much to improve the lighting so you can shoot great-looking video. If, like me, you’re on a mission to make professional videos in an apartment or at home, this simple project will give your media game a boost. Yep, with a DIY video lighting set up, you can take your photography or videography to the next level, even if you’re just seeking the best lighting for iphone photography.

Hey professional videographers out there! What else should I add to my DIY photo lighting set up?

Although LED T8s have not been around long enough to produce a thick memoir, there are some interesting things to note about why they exist.  A few years ago, there was concern that the rare earth metals used in fluorescent tube lamps might start getting significantly more expensive for the U.S. to purchase from China. Light bulb manufacturers began an arms race to develop an affordable and effective LED T8 replacement tube.

A sustained sharp increase in the price of phosphors never really happened. And so LED T8s have gained momentum in their evolution, organically evolving to better perform well in certain applications. Their price point has decreased, and their performance has gone up. And now, LED T8 linear lamps are certified by the DesignLights Consortium to be high quality, high efficiency lighting products.

However, LED T8s continue to be very controversial – even divisive – in the lighting world. Many people think they’re great; but some people think their existence is entirely unnecessary. Both sides of this argument tend to contextualize their visions of the merits and pitfalls of the LED T8 in a comparison with the merits and pitfalls of the traditional fluorescent T8 tube light.

LED T8 Linear Light Bulbs vs. Fluorescent T8 Linear Light Bulbs

First of all, the merits of fluorescent T8s cannot be overstated. Fluorescent tube lamp technology has been developed over decades and is now basically mastered. Fluorescent T8s are extremely inexpensive and have ridiculously long rated lives. In fact, in some cases, fluorescent T8s can last as long as LED T8s!

And it doesn’t stop there. The production of light with fluorescent tube lamp technology works really, really well. It is probably at its peak in terms of performance and cost. Fluorescent T8 light bulbs can last 50,000 hours. And despite their not-always-positive reputation for rendering color, fluorescent T8s can achieve high color rendering indexes (CRIs). But, it must be clearly noted, fluorescent T8s get more expensive as you seek a higher CRI.

And in terms of cost, let’s just say it straight: In many applications, the LED T8 tube light’s initial cost doesn’t make sense when compared to the relatively low cost of fluorescent T8s.  For example, at this stage of the game (June 2014), lighting large spaces like classrooms or large offices is job better performed by fluorescent T8s than LED. First, there’s the cost. Fluorescent tube lamps last long, cost little, and give off crisp light. Furthermore, fluorescent tubes give off light omnidirectionally, casting light upwards toward the ceiling as well as downward. This makes a space look more fully lighted. LEDs, in contrast, are generally more unidirectional and cast light downward only. This is something that will change, but, currently, this is just affirmation of the fact that fluorescent T8s reign supreme for some applications.

Fluorescent T8s often take a while to come on; they’re adversely affected by temperature (and somewhat sensitive about it); they can flicker often; and if the lights are turned on and off frequently, as in laundry room or bathroom applications, for example, they can fail quite prematurely, to the dismay and annoyance of everyone involved. And then there’s that toxic mercury vapor which poses danger to humans and the soil on which we live.

Oh yeah, fluorescent tube lamps require a ballast, too: A component that will also, eventually, fail.

Now, let’s give some attention to LED T8 tube lamps. It should first be noted that LED T8s have a higher initial cost than fluorescent T8s, which can be purchased for only a few dollars in some cases.

Despite their higher cost, LED tube lights have some nice advantages. First of all, LEDs love the cold, so they are great in cold weather applications, unlike fluorescent T8s, which become seemingly infirm in the cold, slow to turn on and flickerish. Basements, sheds, garages, porticos, covered pathways, bathrooms, etc, are great places to utilize the LED T8 linear lamp.

You also have to consider that if an LED T8 tube breaks, it will not release harmful mercury vapor into the air. Mercury from fluorescent tubes can get into the air but also the water supply, which is why you have to recycle them. For some people, the whole mercury thing is enough to open their minds to alternatives to the long-reigning fluorescent T8.

Plus, you can get better color rendering with LEDs than with fluorescent lights. Fluorescent lights work by transforming ultraviolet radiation into visible light. If you have a vague idea about what UV light is, you know that it’s the part of the light spectrum that’s just past the blue and violet area. Even with a rudimentary understanding of light, then, it’s easy to see how the result of transforming UV light into visible light would leave you with a bluish result. As a result, in general, fluorescent lights do not render reds well.

LEDs exude very little to no UV or infrared radiation, both of which fade the color of displayed objects including wall art, furniture, and even rugs. Fluorescent tubes – did you know this? – do indeed fade sensitive belongings over time.

Finally, LED tubes do not generally require a separate power supply. They run on line voltage and require no separate drivers, ballasts, or transformers. That’s one less thing that can break. In conclusion, LED T8s are more expensive than fluorescent T8s, but LEDs are safer, render color better, require no ballasts, operate better in the cold, and do not decline significantly in lifespan due to frequently switching on and off. This means that there are some applications, like cold places, bathrooms, basements, laundry rooms, kitchens, closets, storage rooms, walk in refrigerators or freezers, or places where there’s a risk of broken light bulbs like gyms, warehouses, etc, for which LED T8s might be the better choice. And since LED T8s don’t weaken with frequent switching on and off, they are great for use with occupancy sensors.

Don’t waste hundreds of dollars fighting a losing battle against the heat. Your air conditioner already has enough work to do. It doesn’t need to fight against the hot air trapped in the attic. You need an attic fan to give your air conditioner a hand and your wallet a break. You don’t have to suffer through another hot summer. A Beverly Hills electrician can help ease the heat of the summer in your house by installing an attic fan. If you have never heard of attic fans, give The Electric Connection a call.

Attic fans are designed to pull out the hot, stuffy air that collects between the ceiling of your home and the roof, which leaves it all trapped in the attic. The hot air is like a giant bubble that does not allow your home to ever really get comfortably cool. Not to mention, the hot air bubble is giving your air conditioner a really hard time. It will struggle to maintain your home at a cool 72 degrees and work harder than it should, which can cause a breakdown. Repairing an air conditioner can be very costly.

It makes sense to avoid the hassle and the heat by hiring an electrician. Beverly Hills homeowners can stay cool without paying a small fortune with the installation of an attic fan. An electrician will evaluate the best placement for the fan. Ideally, you will want it placed with the opening under an eave. The air in this area is cooler. The cooler air is pulled into the attic while the hot air trapped in the attic is pushed out. Depending on the size of the attic, you may need more than a single fan. If you want to learn more, give The Electric Connection a call today and schedule your appointment.